Comprehensive College Counseling Timeline | Carrollwood Day School

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An Early Start to Planning Your Collegiate Career

Students are welcome to meet with members of the college counseling team as early as eighth grade, but will be assigned a dedicated college counselor in December of ninth grade. Families will have full access to their college counselor throughout their high school tenure in an effort to build a strong relationship, so that the counselor has a strong foundation for what each student’s aspirations are when considering higher education options. Mandatory individual college counseling meetings will begin in ninth grade with the student and at least one parent/guardian to discuss what colleges are looking for in the admission process, review the student’s academic performance (both grades and standardized test scores), analyze course selection options as the student maneuvers through the IB curriculum, discuss the importance of extracurricular participation, and to begin the conversation of the “must haves” when considering a college or university.

Family Education

We provide multiple opportunities for family education about the college admission process to ensure that students are making the most informed decision about where to matriculate to college. Some of these include:

  • A five-part (six for 8th-grade families) college counseling coffee series specifically designed for parents in both middle and upper school to hear about the latest trends and tendencies in the college admission process.
  • Student and family access to the BAIS case studies program in grade 11 to learn the intricacies of the college admission evaluation process directly from college representatives.
  • An annual college financial aid night where families can hear directly about the logistics of applying for need-based aid as well as resources for merit-based scholarships.

Support Through the Entirety of the College Admissions Process

From our first official meeting during the second semester of 9th grade, to submitting an enrollment deposit at your selected institution, the college counseling department will serve as your advocate and trusted advisor to navigate the entirety of the application process.

In this spirit, the department offers a variety of resources to ensure the success of each student as they consider where to continue their education. Some of which include:

  • Standardized testing practice with the PSAT and Pre-ACT in grades 9 through 11.
  • Standardized testing preparation with an eight-week spring ACT and SAT course taught by an ACT/SAT professional tutor, as well as a one-week summer test preparation foundations class offered by CDS faculty.
  • College representative visits to the CDS campus open to students in grades 10 through 12.
  • Student and family access to the Tampa Bay Area Independent Schools (BAIS) college fair in grades 10-12 to directly speak with college representatives. Highly recommended individual grade level presentations between 8th and 12th grades.
  • Individual meetings in grades 9 and 10 with the student and at least one parent/guardian present.
  • Two individual meetings in grade 11 with the student and at least one parent/guardian present.
  • Academic advising and course selection discussions yearly to ensure that each student’s IB pathway aligns with their collegiate aspirations.
  • Attendance in college counseling advisory class to work on multiple aspects of the college admission process in both 11th and 12th grades, including: college essay creation, letter of recommendation requesting, college resume building, and Common Application work.
  • Guidance and oversight as 12th-grade students submit their college applications in the college counseling office.

Keeping consistent with our approach to deliver content and information specific to each grade level, please click below to see a timeline of events.

8th Grade

 

  • Parent access to all College Counseling coffee programs, including the introduction of the 8th to 9th grade college counseling.
  • Invitation to join the annual college financial aid night.
  • College counseling representation at the move-up day program for 8th-grade students.
  • Encouraged attendance from students/families at the 8th/9th-grade college information night.
  • Optional drop-in hours for students/families in abbreviated individual meetings.

Calendar of Events

  • September - College Counseling Coffee #1
  • October - Move-up day program for students with college counseling representation, College Financial Aid Night
  • December - College Counseling Coffee #2
  • January - College Counseling Coffee for 8th-grade parents only (Intro to CC)
  • February - College Counseling Coffee #3
  • April - 8th & 9th Grade College Information Night, College Counseling Coffee #4
  • May - College Counseling Coffee #5 (Senior Class Results), Optional drop-in hours for students/families in abbreviated individual meetings
9th Grade

 

  • Highly recommended 8th/9th grade college information night.
  • Each student is assigned a college counselor
  • Each student and at least one parent/guardian, will have a college counseling individual meeting to discuss grades, standardized testing, course selection, extracurricular participation, and college aspirations.
  • PSAT/Pre-ACT testing for all 9th graders.
  • Invitation to join the annual college financial aid night.

Calendar of Events

  • September - College Counseling Coffee #1
  • October - College Financial Aid Night, Administration of the PSAT & Pre-ACT exams at CDS
  • December - Students assigned a college counselor, College Counseling Coffee #2
  • February - College Counseling Coffee #3
  • April - 8th & 9th Grade College Information Night, Individual meetings with college counselors for students and at least one parent/guardian, College Counseling Coffee #4
  • May - College Counseling Coffee #5 (Senior Class Results)
  • July - One-week summer standardized test prep foundations course begins at CDS
10th Grade

 

  • Highly recommended 10th-grade college information/course selection night.
  • Each student and at least one parent/guardian will have an individual college counseling meeting to discuss grades, standardized testing, course selection, extracurricular participation, and college aspirations.
  • PSAT/Pre-ACT testing for all 10th-grade students.
  • Access to the Tampa Bay Area Independent Schools (BAIS) college fair and college representative visits to CDS.
  • Invitation to join the annual college financial aid night.
  • Begin college visits to suggested colleges/universities.
  • Begin standardized testing (SAT or ACT) preparation by no later than the summer prior to 11th grade.  

Calendar of Events

  • September - College Counseling Coffee #1
  • October - BAIS college fair, College Financial Aid Night, Administration of the PSAT & Pre-ACT exams at CDS
  • December - College Counseling Coffee #2
  • January - 8-week SAT Test Preparation course offered at CDS begins
  • February - College Counseling Coffee #3, 10th-grade college information/course selection night, Individual meetings with college counselors and at least one parent/guardian
  • March - Consider visiting colleges over spring break
  • April - 8-week ACT Test Preparation course offered at CDS begins, College Counseling Coffee #4
  • May - College Counseling Coffee #5 (Senior Class Results)
  • June/July - Pursue formalized test preparation; One-week summer standardized test prep foundations course begins in July, Consider visiting colleges over summer break
11th Grade
  • Highly recommended 11th-grade college information night.
  • Each student and at least one parent/guardian will have two college counseling meetings to discuss grades, standardized testing, course selection, extracurricular participation, and college aspirations.
  • PSAT (qualification for National Merit)/Pre-ACT testing for all 11th-grade students.
  • Access to the Tampa Bay Area Independent Schools (BAIS) college fair and college representative visits to CDS.
  • Invitation to join the annual college financial aid night.
  • Students will attend college counseling advisory classes in the spring semester to work on their college applications.
  • Students will be encouraged to begin official standardized testing (SAT or ACT exams)
  • Student and family access to the BAIS case studies program to learn the intricacies of the college evaluation process.
  • Students will attend a college essay workshop with college admission representatives to learn tips and strategies about formulating an effective essay.
  • Continue with college visits as well as standardized testing preparation.

Calendar of Events

  • August - SAT exam (held at CDS), Students attend a college counseling workshop during orientation
  • September - College Counseling Coffee #1, ACT exam (held at CDS)
  • October - SAT and ACT exams (both held at CDS), BAIS college fair, College Financial Aid Night, Administration of the PSAT & Pre-ACT exams at CDS
  • November - 11th-grade college information night, individual meetings with college counselors for students and at least one parent/guardian, SAT exam
  • December - SAT and ACT exams, College Counseling Coffee #2
  • January - College Counseling advisory class begins, 8-week SAT Test Preparation course offered at CDS begins
  • February - BAIS case studies program, ACT exam (held at CDS), College Counseling Coffee #3
  • March - SAT exam (held at CDS), College essay workshop, Consider visiting colleges over spring break
  • April - 8-week ACT Test Preparation course offered at CDS begins, ACT exam, College Counseling Coffee #4
  • May - SAT exam (held at CDS), College Counseling Coffee #5 (Senior Class Results), Individual "exit" meetings with college counselors for students and at least one parent/guardian
  • June - SAT (held at CDS) and ACT exams, Pursue formalized test preparation, Consider visiting colleges over summer break
  • July - ACT exam, Pursue formalized test preparation; One-week summer standardized test prep foundations course begins, Continue visiting colleges
12th grade
  • Attend one of two college application parties to reactivate each student’s Common Application, add colleges/universities that will be on each student’s list, and search for supplemental essays.
  • A college supplemental essay or STARS workshop held during orientation week.
  • Highly recommended 12th-grade college information night
  • Continued college counseling advisory attendance during the fall semester to address items including distinguishing application categories (early decision, early action, regular decision, rolling admission, etc.), merit-based scholarships, and the creation of a Florida Bright Futures scholarship application. 
  • Access to the Tampa Bay Area Independent Schools (BAIS) college fair and college representative visits to CDS.
  • Invitation to join the annual college financial aid night.
  • Students will be encouraged to finalize their standardized testing (SAT or ACT exams) by November of senior year. 
  • Hear from CDS alumni about their transition to college. 

Calendar of Events

  • August - College application workshops (3 sessions over two days), Supplemental essay or STARS workshop during orientation, 12th-grade college information night, College counseling advisory class resumes, SAT exam (held at CDS), College application submission begins
  • September - College Counseling Coffee #1, ACT exam (held at CDS), College application submission continues
  • October - FAFSA & CSS Profile Opens for need-based financial aid consideration, SAT and ACT exams (both held at CDS), BAIS college fair, College Financial Aid Night, College application submission continues until Nov. 1st
  • November - All college applications submitted by Nov. 1st, College Counseling advisory class ends, SAT exam (last formal standardized test for college admission evaluation purposes)
  • December - Begin to hear admission decisions for early decision & early action schools, College Counseling Coffee #2
  • January - CDS Alumni Panel, Continue to hear admission decisions for early decision II & early action schools
  • February - FAFSA & CSS Profile (if applicable) should be submitted to colleges/universities by February 15th, College Counseling Coffee #3
  • March - Begin to hear admission decisions from regular decision schools, Consider planning final college visits prior to enrollment deposit deadline (May 1st) 
  • April - Continue to hear admission decisions from regular decision schools, Plan final college visits prior to enrollment deposit deadline (May 1st), College Counseling Coffee #4, Final senior assembly/College Shirt Day to represent the students attending school
  • May - Enrollment deposit deadline is May 1st, Final high school transcript is sent to the attending college/university, Make sure official SAT and/or ACT scores are sent to your attending institution, Update FL Bright Futures application with your attending school & start term, College Counseling Coffee #5 (senior class results)
  • July - IB Exam results arrive on July 6th and are automatically sent to your attending institution as well as FL Bright Futures

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